APNow

Expense Reporting Worst Practices [Cost Millions]

Did you know that practices that you might consider acceptable when it comes to your expense reimbursement process are actually costing your organization millions of dollars? I am not kidding. Hundreds of thousands of organizations still use these practices, not realizing that they facilitate petty fraud and that these frauds occur with frightening frequency. In this episode, I’m going to discuss three of them. The odds are your organization is using at least one of them, and many will be using all three. At the end I discuss one, seemingly innocuous practice allowed in 50% of all companies that facilitates all sorts of petty fraud. #expensereport #accountspayable
#accountspayablebestpractices

Those common expense reporting practices may be costing your organization millions of dollars, either in terms of questionable expenditures or excess resources spent on administering the expense reporting process.

Accounts payable and accounting require the use of both accounts payable best practices and strong account payable internal controls. For many organizations, the review of expense reports and the requests for reimbursement of expenses, is handled in accounts payable. For the accounts payable process to work well, best practices for AP should be used. By their very nature, accounts payable best practices incorporate strong internal controls and avoid AP control weaknesses.

Link to Expense Reporting Trends: Receipts
https://youtu.be/ftWRVfF9glQ

Subscribe now: https://www.youtube.com/APNow?sub_confirmation=1

Learn more about AP Now at www.ap-now.com

Host: Mary Schaeffer (www.ap-now.com)

Accounts Payable Process Best Practice: Vendor Setup

The accounts payable process from a best practice standpoint, should start with the setup of a new vendor (supplier). But, when should that happen vs. when a new vendor is actually set up. In this episode, as I do in my book, 127 Best Practices for Accounts Payable, we’ll discuss the best, almost best and worst practice for setting up a new vendor in the master vendor file. Make sure to stick around until the end when we reveal the worst practice, which regrettably is still used in many, many companies. We’ll explain why this is so bad and how it can cost your organization millions of dollars. #accountspayable #accountspayableprocess #vendorfile

Accounts payable and accounting require the use of both accounts payable best practices and strong account payable internal controls. For the accounts payable process to work well, best practices for AP should be used. The accounts payable process includes master vendor file, or vendor master vendor file. By their very nature, accounts payable best practices incorporate strong internal controls and avoid AP control weaknesses. Those controls include the master vendor file, and more specifically setting up a vendor in the master vendor file.

The accounts payable process from a best practice standpoint, should start with the setup of a new vendor (supplier). But best accounts payable practices and reality don’t always match up. That’s when almost best practices come into the picture. And, of course, the reality is there are worst practices still in use in many accounts payable groups.

Link to Fraud in the Vendor File
https://youtu.be/6r9I5d-li-U

Link to: Worst Accounts Payable Practices [What to Do Instead]
https://youtu.be/XGdbM5AiPf4

Link to AP in the Movies
https://youtu.be/dec6bkMhmrE

Subscribe now: https://www.youtube.com/APNow?sub_confirmation=1

Learn more about AP Now at www.ap-now.com

Host: Mary Schaeffer (www.ap-now.com)

Wordle: Tips and Hints from Everyday Players + Wordle Jumble

Wordle hints from our viewers are the best. They help wordle players win faster. In this episode we’ve got some great tips, a funny Wordle story and the Wordle Jumble. Make sure you stick around until the end when we explain what the Wordle Jumble is and how to play it. If you enjoy Wordle, you’ll love the Wordle Jumble. It’s really easy and fun! #wordle #jumble #wordlejumble

Wordle hints and tips from regular wordle players provide insights and strategies that might not be found anywhere else. Plus, they are lots of fun. Wordle players know there are many choices for each round and they often try to make each letter in each word count. That’s where the tips and hints from regular wordle players can really help.

Wordle is the game that has been sweeping the Internet. With only one hand each day, players have six chances to guess the daily five-letter word. A green square indicates a correct letter in the correct spot and a yellow letter reveals a correct letter in a different spot.

Wordle hints from players who regularly try and solve wordle rounds often provide insights others miss. They may make it possible for wordle players to make better selections that will help the player win in fewer rounds. In this episode we’ve got some great tips, a funny Wordle story and the Wordle Jumble. At the end when we explain what the Wordle Jumble is and how to play it.

Link to Wordle: Everyday Wordle Players Share Amazing Tips and Insights

https://youtu.be/Q6sjOQ7U8qc

Follow me on Twitter: @MarySSchaeffer for a sparkling clue to the day’s puzzle; okay, sometimes they are not so sparkling but they are the best I can come up with on the spur of the moment.

Link to The Book: Wordle: The Rules, Strategy and Expert Tips
 https://www.ap-now.com/snip/111.htm

Link to the Wordle Play List:
https://www.youtube.com/playlist?list=PLtL6rWSXZ-HefxYm4ymJ0RSWKFC_c9Lys

Link to Best Starting Word Revisited
https://youtu.be/4FY28GWPddI

Interested in learning more about issues impacting accounts payable. Sign up for AP Now’s free ezine at: www.ap-now.com

Host: Mary Schaeffer (www.ap-now.com )

Accounts Payable: A Day in the Life

A mythical look at a Day in the Life of Accounts Payable reveals just how many different areas in an organization interact with #accountspayable. Taking a look at Accounts Payable: A Day in the Life is eye-opening for many controllers, CFOs and other finance executives as they don’t realize just how many responsibilities are handled in accounts payable.

The numerous accounts payable duties and accounting duties are addressed in this broadcast as is the role of accounts payable in the accounting and finance chain. Typically, the accounts payable function is part of the #accounting group and reports to the #controller. Accounts payable is sometimes linked with procurement, especially in those companies that have a procure-to-pay department or function. In this case, procure-to-pay is sometimes referred to as P2P or purchase-to-pay.

Accounts payable and accounting require the use of both accounts payable best practices and strong account payable internal controls. For the accounts payable process to work well, best practices for AP should be used. By their very nature, accounts payable best practices incorporate strong internal controls and avoid AP control weaknesses. This imaginary view of a Day in the Life of Accounts Payable the number of different groups in an company interrelate with accounts payable.

Link to what you need to know to work in AP
https://youtu.be/UGFaUkiNPP0

Link to playlist from AP Technology Week
https://youtube.com/playlist?list=PLtL6rWSXZ-HeTeFa4eBOVeHvE2NbY4KEz

Link to playlist from AP Appreciation Week (including Payment Innovation)
https://youtube.com/playlist?list=PLtL6rWSXZ-HekaIHKO1lQ9Cn8rpjfzGZG

Subscribe now: https://www.youtube.com/APNow?sub_confirmation=1

Learn more about AP Now at www.ap-now.com

Host: Mary Schaeffer (www.ap-now.com)

1099 Best Practices Tips

1099 Best Practice tips for those required to fill out 1099s! Information Tax Reporting on IRS Form 1099 is a major headache for most accounts payable groups at this time of the year. The 1099-MISC and the 1099-NEC are used to report to the IRS payments made to independent contractors. Getting the 1099 information correct is never easy. In this episode we’ve got 5 quick tips to help you create the perfect 1099. Make sure you stick around until the end when we share how to create a strong foundation for your 1099 reporting. #accountspayable #1099 #1099MISC

Almost every single organization has to issue 1099s each year and the task is never easy. Put one wrong number in a box and you could trigger an irate supplier or worse a B notice from the IRS or both. Neither are desirable. That’s why, at a minimum, using the tips in this broadcast will help you set your organization off on the right foot.

Accounts payable and accounting require the use of both accounts payable best practices and strong account payable internal controls. For the accounts payable process to work well, best practices for AP should be used. By their very nature, accounts payable best practices incorporate strong internal controls and avoid AP control weaknesses.

Link to W-9 FAQs
https://youtu.be/EZKD5eZIE2I

Learn more about AP Now’s 1099 e-Workshop
https://www.ap-now.com/products/1099-eWorkshop.cfm

Subscribe now: https://www.youtube.com/APNow?sub_confirmation=1

Learn more about AP Now at www.ap-now.com

Host: Mary Schaeffer (www.ap-now.com)

AP Week: Because We Want to Progress: Speaking on Podcasts, Webinars and at Conferences

Did you know that 75% of the population suffers from glossophobia? What am I talking about? Fear of public speaking. But it can be a huge differentiator when it comes to career success. That’s just one of the reasons Jamie Radford and I are always advocating for you to speak in public – and there’s lots of opportunities. In this episode we explain what we mean, how to get over the fear almost everyone has of speaking in public and then some tips on talks you can put together. #APWeek #accountspayable #publicspeaking

Accounts payable and accounting require the use of both accounts payable best practices and strong account payable internal controls. For the accounts payable process to work well, best practices for AP should be used. By their very nature, accounts payable best practices incorporate strong internal controls and avoid AP control weaknesses.

Link to 3 Common Career Killers
https://youtu.be/rp6c_J3uemA

Subscribe now: https://www.youtube.com/APNow?sub_confirmation=1

Learn more about AP Now at www.ap-now.com

Host: Mary Schaeffer (www.ap-now.com)

Guest: Jamie Radford ( https://ap-association.com/)

AP Week: Payment Innovation

The once staid and intractable payment process in the US has gotten a royal kick in the you know what the last few years and it looks like that will continue into the near future. We are joined by Nacha’s very own Rob Unger to shed some light on some of the changes and trends that will impact the payment process at virtually every organization.

This talk is part of a week-long series for AP Appreciation Week. There is a link to the series below. The idea behind AP Appreciation Week is two-fold. First, it is a time for companies and their managers to show their appreciation for their accounts payable team. And, secondly, it is the time when AP Now says thank you to the community of professionals that supports our mission. Thus, we try and provide information this week that will help each professional individually in meeting their career goals. [And in once case, we just want to have a little bit of fun.]

Accounts payable and accounting require the use of both accounts payable best practices and strong account payable internal controls. For the accounts payable process to work well, best practices for AP should be used. By their very nature, accounts payable best practices incorporate strong internal controls and avoid AP control weaknesses.

Link to all AP Appreciation Week 2022 talks
https://youtube.com/playlist?list=PLtL6rWSXZ-HekaIHKO1lQ9Cn8rpjfzGZG

Link to Rob Unger’s Real Time Payments Talk
https://youtu.be/jKgmu-fye_E

Subscribe now: https://www.youtube.com/APNow?sub_confirmation=1

Learn more about AP Now at www.ap-now.com

Guest: Rob Unger (https://www.nacha.org/)

Host: Mary Schaeffer (www.ap-now.com)

Accounts Payable Week: Beginners Guide to Juggling

Did you ever want to learn how to juggle? This short video will show you how to get started juggling, teach you the basics of juggling as well as some tips for getting started learning to juggle. It might be called a Beginners Guide to Juggling or the Art of #Juggling. #jugglingforbeginners #accountspayable

Getting Started Juggling: Learn Now was created as in homage to the accounts payable professionals who spend their days juggling a variety of different task. Getting Started Juggling or learning how to juggle is really not that difficult. In fact, our juggling instructor Tom Flynn makes it look easy. He says that anyone can learn from this juggling for beginner as this juggling tutorial shows just how simple it is. How to juggle for beginners is designed so you can learn to juggle.

This talk is part of a week-long series for AP Appreciation Week. There is a link to the series below. The idea behind AP Appreciation Week is two-fold. First, it is a time for companies and their managers to show their appreciation for their accounts payable team. And, secondly, it is the time when AP Now says thank you to the community of professionals that supports our mission. Thus, we try and provide information this week that will help each professional individually in meeting their career goals. [And in once case, we just want to have a little bit of fun.]

How to juggle is explained in three easy steps using three balls. This beginning juggling tutorial is created as an introduction to juggling. This broadcast will show you how to begin juggling, teach you the basics of juggling as well as some tips for getting started learning to juggle. Some might call it a Beginners Guide to Juggling and others might name it the Art of Juggling

Link to all AP Appreciation Week 2022 talks
https://youtube.com/playlist?list=PLtL6rWSXZ-HekaIHKO1lQ9Cn8rpjfzGZG

 

Link to: AP Technology Week: Data, Technology and Careers
https://youtu.be/4Aogvr9GsM8

Link to: Tom Flynn joins Mary Schaeffer to discuss Bullying and Toxicity and in the Workplace
https://youtu.be/fPLFeqbmiTk

Link to: Tom Flynn joins Mary Schaeffer to discuss Bullying in the Schools and in the Workplace
https://youtu.be/2dmunp2p_1U

Subscribe now: https://www.youtube.com/APNow?sub_confirmation=1

Learn more about SpendMend ( https://www.spendmend.com/ )

Learn more about AP Now at www.ap-now.com

Guest: Tom Flynn (https://www.linkedin.com/in/tomflynnpro/ )

Host: Mary Schaeffer (www.ap-now.com)

 

 

AP Week: Technology, Data and Automation [A Look at the Next Few Years]

Technology, Data and Automation will all play a role in accounts payable as we take a look at the next few years. Wonder where you should be focusing your efforts and learning. This panel will help you narrow that down. But just how important is technology, data and automation? Can you be successful ignoring these issues? This distinguished panel of industry experts (Jen Samper, Mandy Jenkins and Dan French) explain why they believe these issues are critical to the success of any accounts payable organization. #technology #automation #accounts payable

This talk is part of a week-long series for AP Appreciation Week. There is a link to the series below. The idea behind AP Appreciation Week is two-fold. First, it is a time for companies and their managers to show their appreciation for their accounts payable team. And, secondly, it is the time when AP Now says thank you to the community of professionals that supports our mission. Thus, we try and provide information this week that will help each professional individually in meeting their career goals. [And in once case, we just want to have a little bit of fun.]

Accounts payable and accounting require the use of both accounts payable best practices and strong account payable internal controls. For the accounts payable process to work well, best practices for AP should be used. By their very nature, accounts payable best practices incorporate strong internal controls and avoid AP control weaknesses.

 

Link to Deepfake Frauds
https://youtu.be/auzLsjDiTlo

Link to all AP Appreciation Week 2022 talks
https://youtube.com/playlist?list=PLtL6rWSXZ-HekaIHKO1lQ9Cn8rpjfzGZG

Subscribe now: https://www.youtube.com/APNow?sub_confirmation=1

Learn more about SpendMend ( https://www.spendmend.com/ )

Learn more about AP Now at www.ap-now.com

Guest: Dan French https://www.linkedin.com/in/danfrench/

Guest: Mandy Jenkins (https://www.linkedin.com/in/mandy-jenkins-apam-312617a9/)

Guest: Jen Semper (https://www.linkedin.com/in/jennifer-samper-27813162/ )

Host: Mary Schaeffer (www.ap-now.com)

 

AP Week: Whether We Want to or Not: The Public Speaking We All Have to Do!

Many people think they don’t do any public speaking at work; most are wrong. Whether we like it or not, we all have to speak in public sometimes, even if it’s something as simple as a Zoom call. Likewise, many don’t think they need an Elevator, or Networking pitch. Correction: Everyone does and in this video we explain why. #networkingpitch #accountspayable #APWeek

Whether you work in accounts payable, accounting, P2P, audit, treasury or some other corporate function, the likelihood is that you have to do amount, of public speaking. We include in that definition the following: Zoom calls, staff meetings and presentations to management. AP Now's Mary Schaeffer is joined by Jamie Radford, CEO of the AP Association, a global organization headquartered in the UK.

This talk is part of a week-long series for AP Appreciation Week. There is a link to the series below. The idea behind AP Appreciation Week is two-fold. First, it is a time for companies and their managers to show their appreciation for their accounts payable team. And, secondly, it is the time when AP Now says thank you to the community of professionals that supports our mission. Thus, we try and provide information this week that will help each professional individually in meeting their career goals. [And in once case, we just want to have a little bit of fun.]

Accounts payable and accounting require the use of both accounts payable best practices and strong account payable internal controls. For the accounts payable process to work well, best practices for AP should be used. By their very nature, accounts payable best practices incorporate strong internal controls and avoid AP control weaknesses.

Link to all AP Appreciation Week 2022 talks
https://youtube.com/playlist?list=PLtL6rWSXZ-HekaIHKO1lQ9Cn8rpjfzGZG

Link to Can Quiet Quitting Ruin Your Career
https://youtu.be/pNhJdvgH0MA

Subscribe now: https://www.youtube.com/APNow?sub_confirmation=1

Learn more about the AP Association (a global organization headquartered in the UK)
https://ap-association.com/

Guest: Jamie Radford ( https://ap-association.com/ )

Learn more about AP Now at www.ap-now.com

Host: Mary Schaeffer (www.ap-now.com)